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Automatically download zoom recordings.Instruction to Download and Record Zoom Video Recording
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By now, most people are pretty familiar with video call etiquette. However, one habit that trips up even the most seasoned remote worker is remembering to upload or share the meeting recording after a call has ended. With Zoom's New Recording trigger—available as part of Zoom's integration with Zapier—you can automatically upload new recording files to other apps, such as YouTube or Google Drive.
We'll show you how to set up a Zap—what we call Zapier's automated workflows—so you're always on top of post-meeting tasks. Plus, we'll give you a few ideas for how to do even more with this one Zap. Zapier is an automation tool that connects your apps and moves information between them, so you can focus on what matters most.
Check out this Zapier demo to learn more about how it works. A heads up: You'll need a paid Zoom account for this tutorial to work. Before you get started, you'll also want to make sure you have Zoom and Google Drive configured properly. Here's how:. The New Recording trigger only works on recordings that aren't password protected. Before creating your Zap, make sure your Zoom recording settings are correct. Log in to your account on the Zoom website. Click on Settings , located on the left-hand side.
Under the Recording tab, make sure both Require users to authenticate before viewing cloud recordings and Require password to access shared cloud recordings are turned off. You'll also need to ensure that Allow cloud recording sharing is turned on. The New Recording trigger works on cloud recordings, which are available on Zoom's paid plans. Currently, this trigger will not download password-protected meetings. If you've never recorded anything to the cloud with these settings in place, start up a Zoom meeting and record.
It can just be a few seconds, but this will help you test and make sure your Zap works the way you want. When you end the meeting, Zoom will automatically upload the meeting to the cloud. Before making your Zap, set up the Google Drive folder where you'd like the recordings to be saved. When you get to the last step, this will be important. Now you're ready to set up your Zap.
We'll walk you through a couple of different ways to do it. We have a template to help you get started quickly. Click the button below, and you'll be guided through setup.
You'll need to create a Zapier account if you don't already have one. Select the Google Drive location you'd like your recordings to appear. Decide whether you want Zapier to convert your Zoom recording into an editable document.
This is just the start! Discover ways you can level up this Zap. If you'd like more control over information in your Zap or would like to upload Zoom recordings to another cloud storage app, you can click here to create a new Zap from scratch.
We'll walk through these steps in detail for Google Drive, but most of the steps in this tutorial will still apply for other cloud storage apps. Make sure your Zoom recording settings are configured properly and create a recording in advance so you can easily test your Zap.
Create the folder in Google Drive where you plan to upload your videos. Sign into Zapier and click Create Zap. Sign in to Zoom when prompted and test to pull in recent meeting recordings from your account. Customize where and how you'd like your recording file to show up in Google Drive. Once you've checked your Zoom recording settings and created a Google Drive folder for your recordings, log into Zapier and click Create Zap.
In the Zap editor, select Zoom as the trigger app and New Recording as the trigger event. A trigger is the event that will start your Zap. Click Continue. You'll then be prompted to sign in to your Zoom account with your username if you haven't connected it before. For each app you connect, Zapier will ask for a general set of permissions which allows you to be flexible with your Zaps.
The only actions Zapier takes on your app accounts are those a given Zap needs to accomplish what you've set up. Once you've connected your account, click Continue. Select which meeting type you want to trigger a new recording. If you're unsure which one you should use, learn more about the differences between Zoom meetings and webinars.
Then Click Continue. Next, you'll be prompted to test your information. Click Test trigger. Zapier will try to find a recent new recording in your Zoom account. We'll be using this as sample data to customize your workflow. If Zapier can't find a new recording, create a new one in your Zoom account and test your trigger again.
Though you have the option to skip the test, working with real data in your account is the best way to ensure your recording uploads correctly. Once the test is successful, click Continue , and you'll move on to connecting your Google Drive account. Now it's time to set up your action—the event your Zap performs after it's triggered. You'll be prompted to choose your app Google Drive for this example and your action event Upload File.
Next, you'll sign into your Google Drive account with your email and password if you haven't connected it before. Click Allow to give Zapier permission to access your Drive.
You can now customize which folder you want to upload new recordings, what file you want Zapier to upload, and what you want your file to be called. Select the Drive and Folder where you want Zapier to upload your new Zoom recordings.
Next, you'll need to populate The File field—the Zap won't work if you don't. Click in the Type or insert field under File to pull up a dropdown menu of data options to choose from. Under the Convert To Document? If you were to select True , it would tell Google Drive that this file should be an editable document. Since you're uploading a video, this isn't what you need. By default, Zapier will use the same name and extension as your Zoom recording for the File name field.
If you want a little more specificity, you can use existing data options in Zoom, such as Start Time or Topic. To map a field, click in the field and select the available data that is listed in the dropdown menu that you want to use as your file name. You can also enter in your own text, which will stay the same every time your Zap runs. However, you'll still want to map unique identifiers—like the date—from Zoom so you can tell your videos apart.
Customize everything until you're satisfied, then click Continue. You'll then be asked to test your Zap, which should upload a new recording to your specified Google Drive and folder. It may take a few minutes for the video to process, depending on the size of your recording. If something doesn't look right, feel free to go back and make any changes. Once you're happy with everything, you can begin using your Zap.
Now, whenever you finish recording a Zoom meeting, the recording will automatically upload to Google Drive. Head to our Zoom integrations page to see what else you can do, or create your own Zap. Uploading Zoom recordings to Google Drive is just the beginning! Here are some ways you can level up this Zap so it can do even more for you:. Want to let Zoom attendees know the recording has been uploaded to Google Drive and is ready for them to review?
All you have to do is add another action step to your Zap. Once the file is uploaded to Google Drive, the Zap will send an email from your Gmail account with the Google Drive link—so all your stakeholders stay up-to-date. Note: This workflow requires a multi-step Zap , which are available on a paid plan or during a free trial.
Tired of getting nudged by co-workers that you're not uploading your Zoom recording fast enough to Guru? Have more questions about Zoom?
You might find an answer on the Zapier Community. See a round-up of Zoom questions and answers. This piece was originally published on September 22, It was substantially updated in December Get productivity tips delivered straight to your inbox.
How to add zoom meeting recordings to google drive automatically
Here are some ways you can level up this Zap so it can do even more for you:. Want to let Zoom attendees know the recording has been uploaded to Google Drive and is ready for them to review? All you have to do is add another action step to your Zap. Once the file is uploaded to Google Drive, the Zap will send an email from your Gmail account with the Google Drive link—so all your stakeholders stay up-to-date.
Note: This workflow requires a multi-step Zap , which are available on a paid plan or during a free trial. Tired of getting nudged by co-workers that you're not uploading your Zoom recording fast enough to Guru? Have more questions about Zoom? You might find an answer on the Zapier Community. See a round-up of Zoom questions and answers. This piece was originally published on September 22, It was substantially updated in December Get productivity tips delivered straight to your inbox.
Krystina writes about all things automation for the Zapier blog. Previously she was a public radio journalist, so she has a lot of opinions about microphones. When she's not writing or tinkering with Zapier, Krystina enjoys sewing her own clothes and taking long naps in between her many hobbies. How to automatically add new Microsoft Dynamics contacts to Mailchimp. How it works. Customer stories. Popular ways to use Zapier. Apps that work with Zapier. Explore Zapier by job role.
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Search apps…. Log in. Sign up. Home Automation with Zapier Zapier tutorials Zapier tutorials 6 min read. Upload new Zoom recordings to Google Drive. Try it. Go to the recordings tab on the left. Under the cloud recordings tab at the top you will have a list of the recordings you have made to the cloud, click on the topic of the meeting to see the recording file.
You can then choose to download or share your cloud recording with others. You can also select "Folder Upload" if you have multiple downloaded Zoom files in one folder on your computer. You may have more than one recording file for each Zoom meeting depending on how you set up the recording settings.
Skip to main content. Use this guide to learn how to download your Zoom Cloud recordings. Speak also gives you a simple way to securely manage all your important Zoom recordings and other media files in one place. Every Zoom meeting holds a large amount of important topics and discussions that might have a use outside just the virtual boardroom. Instead of trying to rely on your memory or traditional minute taking, use Speak to automatically take minutes and provide you with instant insight into important topics covered in your conversations.
If relevant, these conversations can be turned into video segments for your company socials, blog posts for your website or even provide more clear direction for your customer support or sales team when they interact with your target audience. Try Speak free for 14 days, no credit card required. Transcribe MP3 to Text. Transcribe Video to Text. Transcribe MP4 to Text.
Automatically generate transcripts, captions, insights and reports with intuitive software and APIs. Download Zoom video recordings. Learn how to download a Zoom meeting then transcribe it using Speak Ai's automated transcription software. Transcribe your Zoom meetings. How to download a Zoom recording. Step 1: Sign in to your Zoom account. Step 2: Navigate to and click on Recordings on the left side menu.
Step 3: Search for the recording you want by sorting by host, meeting ID, topic or keywords.
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